Table of contents
1. Review your current consent forms
Locate the section(s) in your existing consent forms that cover data usage or patient privacy. Decide whether the consent statement will be a new standalone section or folded into an existing one.
2. Customize the consent statement
Below is a patient-friendly statement you can adapt for your forms:
I understand that my provider uses Nextvisit AI, a secure tool that helps document my care by creating clinical notes from our conversation. This allows my provider to focus more on me during my visit. I consent to the audio recording of my visit solely for this purpose. I know that my privacy is protected, and this recording is only used to improve my care.
3. Tailor to your practice
Updating your forms
- Keep language simple, at approximately a 6th-grade reading level.
- Have it reviewed by legal professionals to confirm compliance with HIPAA, applicable state laws, and any other relevant regulations.
- Add any additional notices or disclaimers required by law.
- Insert the statement into the predetermined section and match the formatting of your existing document.
Educating your staff
- Brief your team on the updated forms and the purpose of the consent statement so they can address patient questions confidently.
- Provide staff with copies of the Patient FAQs Handout to use during patient interactions.
Rolling out and monitoring
- Begin using the updated forms with all new and returning patients.
- Collect staff feedback on any patient concerns so you can refine the process.
DISCLAIMER: This guide and the accompanying templates are provided by Nextvisit, Inc. for informational purposes only and do not constitute legal advice. Providers are responsible for ensuring that any modifications or use of these materials comply with all relevant laws and regulations, including but not limited to patient consent requirements and privacy laws such as HIPAA and applicable state regulations. Nextvisit, Inc. assumes no liability for the use of this guide or the templates.